AI Automation Scale without hiring.
Build systems that do real work: reading, deciding, writing, replying.On the tools you already use.
Get in touch →Our process
A low-risk approach that starts with understanding your business.
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Audit
We map how the work moves through your team today.
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Build
We build and test on your real data. Usually live in days.
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Hand over
You own it on your own instance, with notes and a walkthrough.
The work these teams stopped doing by hand.
Each one replaced a job somebody did.
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Paperwork & data entryScanned PDFs made searchable
A scanned PDF becomes a document you can search, copy and edit.
Every page is read as a picture, so even a photocopy works.
- Google Drive
- Gemini AI
- Google Docs
- SituationWhat was happening
A scanned catalog is really just photographs of paper. You cannot search it, copy a line out of it, or correct a single word. The only way to reuse any of it is to retype the pages by hand.
- TaskWhat had to change
The words on every page had to become real text again, in the right order, back in Drive where the team already works.
- ActionWhat we built
- We point the system at the PDF in Google Drive and start the run.
- The file is split into pictures, one per page.
- Gemini AI reads each picture and pulls the words off it.
- The pages are kept in their original order and joined into one text, with a break between each page.
- A Google Doc is created from that text, named after the original file, and filed in the right folder.
- The finished document is exported back out as a PDF.
- ResultWhat it changed
- The words in a scanned file can be searched, copied and edited like any other document.
- Page order is kept, so the document still reads like the original.
- Nobody retypes a page.
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- OneDrive
- Excel
Paperwork & data entryInvoices filed into the right spreadsheet
Each invoice is added to the right vendor's spreadsheet, on its own.
Date, amount and tax land in the right columns by themselves.
- OneDrive
- Excel
- What it does
Every incoming invoice is added to the correct vendor's Excel file. If no file exists yet, the system makes one from your master template first. Nobody types a row by hand.
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- Telegram
- Gemini AI
- Google Sheets
Paperwork & data entryAn accountant in your pocket
Send a receipt photo or a voice note to Telegram and it gets booked.
Reads voice notes and photos, not just text.
- Telegram
- Gemini AI
- Google Sheets
- What it does
Send a text, a voice note, a photo of a receipt or a PDF to Telegram. AI works out whether it is an invoice, a statement or an expense. Then it books it into the right tab of your expense sheet.
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- Google Sheets
Paperwork & data entryDuplicate rows erased automatically
Watches a sheet and removes duplicate entries the moment they appear.
Runs quietly in the background, no clicks needed.
- Google Sheets
- What it does
The system watches a Google Sheet and wipes duplicate entries as soon as they show up, so the data stays clean.
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- Outlook
- OneDrive
Paperwork & data entryEmail attachments unpacked and filed
Pulls attachments out of email, unzips them and files them in order.
Opens .zip files and files what is inside.
- Outlook
- OneDrive
- What it does
Every attachment in incoming Outlook mail is pulled out, even the ones inside .zip files. They are filed into tidy folders and forwarded on in one email.
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- Gmail
- GoHighLevel
- Zoom
Paperwork & data entryInvoices read and synced to the CRM
Invoices are read, filed, and new signups land in the CRM with the right tags.
One system covers invoices and new registrants.
- Gmail
- GoHighLevel
- Zoom
- What it does
Invoices arriving by email or Drive are read, the numbers pulled out and everything filed. New webinar registrants are added to the right CRM account at the same time.
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- Gmail
- AI
Paperwork & data entryOnly real invoices get through
AI reads every email and forwards only genuine invoices.
Cuts the noise before anyone opens the inbox.
- Gmail
- AI
- What it does
AI reads each incoming email and forwards only real invoices for processing. Reminders and failed-payment notices are left alone.
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- Google Drive
- Notion
Systems in syncDrive and Notion, always matching
New, changed and deleted files are mirrored both ways every 30 minutes.
Checks both sides every 30 minutes.
- Google Drive
- Notion
- What it does
The system checks both places every 30 minutes and mirrors every new, changed or deleted file. Nobody updates two systems by hand again.
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- Notion
- OpenAI
Systems in syncOne checkbox re-syncs a file to your AI
Tick a box in Notion and the file is refreshed in your AI knowledge store.
Writes the status back so you know it worked.
- Notion
- OpenAI
- What it does
Tick a box in Notion and the file is refreshed in the company's AI knowledge store. The status is written back when it is done.
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- Firestore
- Google Docs
- Notion
Systems in syncDatabase records become formatted reports
New records turn into formatted documents and get logged automatically.
Checks every minute and never repeats a record.
- Firestore
- Google Docs
- Notion
- What it does
New database records turn into formatted Google Docs and are logged in Notion. The system checks every minute, marks each record done, and never handles one twice.
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- Notion
Systems in syncA safe, read-only employee list
Mirrors the master employee database into a view teams cannot break.
Creates, updates and archives records by itself.
- Notion
- What it does
The master employee database is mirrored into a filtered view your teams can read but not change. New records, edits and archives all carry over on their own.
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- Notion
- Google Sheets
Systems in syncScheduler addresses that update themselves
Addresses and access notes flow from Notion into the scheduling sheet.
Only changed rows are rewritten.
- Notion
- Google Sheets
- What it does
Company addresses and access notes flow from Notion into the scheduling sheet. Only the rows that actually changed are touched.
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- Notion
- Google Sheets
Systems in syncExpenses that flow into the profit sheet
Expense entries sync into the profit calculator with categories filled in.
Categories are looked up, not typed.
- Notion
- Google Sheets
- What it does
Expense entries sync from Notion into a profit-calculator spreadsheet. Categories are filled in automatically from a second database.
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- Notion
Systems in syncOne master company list, mirrored everywhere
Status, service days, contacts and checklists mirror into a view-only copy.
Deletions carry over too, so nothing goes stale.
- Notion
- What it does
Status, service days, contacts and checklists mirror from the master database into a view-only copy. Additions, edits and deletions are all included.
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- Google Drive
- Gemini AI
HR & onboardingPaystubs delivered to every employee
One master PDF goes in; every employee gets their own stub, filed privately.
HR gets an email if any stub cannot be matched.
- Google Drive
- Gemini AI
- What it does
One master paystub PDF goes in. AI reads each stub, works out which employee it belongs to, and files it in their private folder with a clean, standard name.
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- Google Drive
- Notion
- Gmail
HR & onboardingNew hires onboarded end to end
Documents checked, records created, welcome email sent — all by itself.
One workflow covers the whole first day.
- Google Drive
- Notion
- Gmail
- What it does
The system checks the new hire's documents and chases HR about anything missing. It creates their records everywhere, emails them a welcome, and sends the forms to accounting.
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- JotForm
- Notion
HR & onboardingJob applications sorted into one database
Every application lands fully structured in your database as it is submitted.
Over 40 answer fields mapped automatically.
- JotForm
- Notion
- What it does
Every JotForm application lands fully structured in Notion the second it is submitted. Nobody re-types an answer.
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- Zoom
- Box
Meetings & callsZoom recordings archived properly
Every finished recording is filed into a tidy, named folder.
Video, audio and chat, all kept together.
- Zoom
- Box
- What it does
Every finished Zoom recording — video, audio and chat — is filed into a tidy, named folder the moment it is ready.
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- Zoom
- Slack
- Airtable
Meetings & callsMeetings that run their own admin
Creates the meeting, invites the team, nudges the host, files the recording.
Nudges the host if the meeting has not started.
- Zoom
- Slack
- Airtable
- What it does
The system creates the Zoom meeting and invites people on Slack. If it has not started, it nudges the host. Afterwards it posts an attendance report and archives the recording.
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- GoHighLevel
- Gemini AI
Meetings & callsCalls transcribed, summarized and turned into tasks
Call recordings become summaries, CRM notes and task lists on their own.
Original language and English, on every call.
- GoHighLevel
- Gemini AI
- What it does
Call recordings are transcribed in two languages and summarized by AI. The summary is written into the CRM and turned into a task list. Management gets a digest by email each day.
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- Telegram
- LangChain
AI assistantsA personal AI assistant on Telegram
Talks by text or voice and actually does the work: email, calendar, search.
Understands voice notes as well as text.
- Telegram
- LangChain
- What it does
It talks by text or voice and actually does things: email, calendar, contacts, live web search and calculations. It remembers the conversation as it goes.
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- Telegram
- Google Sheets
- OpenAI
AI assistantsCharts on demand, in plain English
Ask for a chart in Telegram and get one back, built from your live data.
Built from your sheet, so it is never out of date.
- Telegram
- Google Sheets
- OpenAI
- What it does
Ask "show me a pie chart of my portfolio" in Telegram. A live chart, built from your Google Sheet, comes straight back as an image.
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- Pinecone
- OpenAI
- Telegram
Marketing & leadsA content machine with human approval
Drafts posts from your own documents, then waits for your yes.
Nothing publishes without your yes.
- Pinecone
- OpenAI
- Telegram
- What it does
The system builds an AI knowledge base from your documents. It drafts posts using fresh web research and makes a custom image for each one. Then it asks a person on Telegram before anything goes live.
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- Telegram
- Airtable
- Slack
Marketing & leadsTelegram outreach on autopilot
Finds each new contact and runs the message sequence for you.
Alerts the team when a contact cannot be reached.
- Telegram
- Airtable
- Slack
- What it does
For every new contact in Airtable, the system finds their chat and runs a scheduled message sequence. If someone cannot be reached, the team is told on Slack.
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- Twitter/X
- Gemini AI
Marketing & leadsSlides turned into a Twitter thread
AI reads a slide deck and publishes the whole thread, slide by slide.
Each post is paired with its own slide.
- Twitter/X
- Gemini AI
- What it does
AI reads a slide deck and publishes a full X/Twitter thread, pairing each post with its slide. Posts that take off get re-boosted.
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- Calendly
- Trello
Task boardsBookings become organized task cards
Every booking becomes a card in the right day's list, instantly.
Lands in the right day's list, labelled.
- Calendly
- Trello
- What it does
Every Calendly booking becomes a Trello card in the right day's list, with the right label, straight away.
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- Trello
Task boardsA board that resets itself daily
Finished tasks move to the next day, so the board is always ready.
Runs on its own every day.
- Trello
- What it does
Finished tasks move themselves into the next day's list, so the weekly board is always ready to use.
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- Trello
- Airtable
Task boardsRecurring checklists that renew themselves
Finish the last item and a fresh card appears, due date already set.
You set the frequency; it does the rest.
- Trello
- Airtable
- What it does
Finish the last item and a fresh card with a clean checklist appears. The due date is set from a frequency you control.
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- Trello
- Airtable
Task boardsNew cards arrive pre-filled
Create a card and it fills itself from your central template.
11 lists watched by a single workflow.
- Trello
- Airtable
- What it does
Create a card in any of eleven lists and it fills itself with the right description and checklist, pulled from one central template base.
What clients say
Since you guided me through the initial steps with n8n, I've made significant progress. I've founded a SaaS development company specializing in AI-powered chatbots. We already have a good number of clients, and that number is growing daily. I've invested thousands of hours in development, and I have a team of 25 people working on it. We're embarking on a new phase, installing self-service kiosks in restaurants, hotels, and retail outlets.
Very good work and communication. We'll definitely do it again. Thank you.
Great to work with.
Let's talk about your workflow
Tell us what your team does by hand. We will tell you what is worth automating.